Mentoring

If you decide to go international, start by finding another presenter experienced in international experience who is willing to mentor you through the process.

Time Frame

Negotiations can take two or more years, as the overseas company works to get enough dates to make its tour viable.  During that time, you must also allow time to deal with funding applications on both sides to cover tour costs. 

Negotiations

The good news is that we now have the Internet and do not have to rely on faxes or expensive long-distance phone calls. However, do talk directly to the artists at some time during the negotiations, even if you have to arrange an interpreter (though most companies have someone that can speak English and translate emails). Be aware the theatrical terms are not used consistently in all languages, so the same thing can mean different things. You will need to be sure you are both clear on what is being agreed to and contract negotiations will need to be very specific as to whom is responsible for what costs.

Production/Technical

If possible, talk directly to the technical people before the tour to make sure all your questions have been answered and that you have complete mutual understanding.  Make sure that the information flows both ways and that you give the touring company all the information on the venue that they require (e.g., the stage size) so as to avoid unwelcome surprises.  Sharing information liberally avoids technical disasters. 

Budgeting

Research expenses very carefully for budgeting purposes, taking into consideration such items as freight, if you are part of the group that is picking up that tab. 

Freight

Work with an experienced freight broker who knows how to get companies’ sets and equipment through customs.  The company will have to have a “carnet” (a customs document that allows temporary import for purposes of display or performance) to accompany the freight.